Member Event Request Form

Well, hello there Twilighter!

Before you start, we suggest looking over the form to see what you need. Here are the basics:

How you want to be contaced by the public in case of questions.
Address of event venue or website address if for scholarship or awards that need to be turned off of our website.
Cost, number of seats, sponsorship levels.
A detailed description of the event in its final edited and spell checked format. (Helpful hint: Type it out on in a Word Doc first, then copy and paste into the description field).
Graphics or logos you must include on your graphics.

Your form entry will be distributed to the club members who work on events. They will reach out to you if they have questions.

If you need technical assistance or you have comments, suggestions, or questions, please text or call Michelle Trippi at 707-410-6670.

PART ONE:

Hello! Please introduce yourself here so we know who to reach out to if we have questions. The event contact will be added next.

Your Name Name of person filling out form not event contact

Name of Committee Chair (if you enter "me") Name of committee chair or enter "me" if you.

Your Email Address Email fo person filling out form, not event contact

Your Phone Number Phone number of person filling out form, not event contact.

PART TWO:

Who do people contact about the event?

Who does the public contact for event-related info? Who does the public contact for event-related info? Me! Same as person filling out the form Not me! I'm just filling out the form

Event Contact Name Name of person filling out form not event contact

Event Contact Email Address Who does the general public email with questions?

Event Contact Phone Number Who does the general public call with questions?

PART THREE:

Tell us about your event.

Name of Event Official Name of Event

Is the event in-Person or virtual? Is the event in-Person or virtual? Virtual includes scholarship and grant applications In-Person Virtual

URL of Virtual Event Copy and paste the web address from your browser for virtual events.

Name of Venue Name of the place where the event will be held

Venue Street Address Please include Suite number if appllicable

Venue City, State, and Zip Code Complete City, Sate, and Zip for map

PART FOUR:

What date and time is your event? For scholarships, grants or other submissions, enter the start time at 12am for the first day and on the last day, enter 11:59pm

Start Date What day does your event start?

Start Time What time does your event start?

End Date What day does your event end?

End Time What time does your event end?

PART FIVE:

Answer "yes" to scholarships, grants, and anything that is available in an unlimited quantity and is free of cost.

Enter the cost for an individual General Admission (GA) Ticket.

For quantities, provide the number of single tickets available for GA, less any tickets reserved for table sales and/or sponsorships. For example: There are 100 seats in total. Of the 100 seats, 4 tables of 8 are part of a sponsorship package. There are 68 GA tickets total.

Is this a FREE event? Is this a FREE event? Free events include grants, scholarships, etc. Ticketed events are any events that have limited seating, are free or cost money regardless if there is a ticket or not. Yes Yes - w/Limited Quantity/Seating No - Cost for Admission/Tickets

General Admission Ticket Cost What is the cost of a single GA ticket?

GA Ticket Total Total of individual GA tickets or FREE Seats available

PART SIX:

If your event has sponsorships, you may enter up to 6 levels here. Please include all benefits. If there are tickets included, make sure they are not included in the GA Ticket total.

Are there Sponsorships? Are there Sponsorships? For sponsorships only, not event tables sales Yes No

How Many Sponsorship Levels? How Many Sponsorship Levels? How many different types of sponsorships are offered? 1 2 3 4 5 6

Level One Sponsorship

Level 1: Sponsorship Name

Level 1: Cost

Level 1: How many are available?

Level 1: Detailed description of what’s included

Level Two Sponsorship

Level 2: Name of Sponsorship

Level 2: Cost

Level 2: How many are available?

Level 2: Detailed description of what’s included

HTML Level Three Header

Level 3: Name of Sponsorship

Level 3: Cost

Level 3: How many are available?

Level 3: Detailed description of what’s included

HTML Level 4 Header

Level 4: Name of Sponsorship

Level 4: Cost

Level 4: How many are available?

Level 4: Detailed description of what’s included

HTML Level 5 Header

Level 5: Name of Sponsorship

Level 5: Cost

Level 5: How many are available?

Level 5 Detailed description of what’s included

Level 6: Name of Sponsorship

Level 6: Cost of Level Sponsorship

Level 6: How many are available?

Level 6: Detailed description of what’s included

PART 7:

If you are selling raffle tickets, you will be prompted to enter the cost of a single raffle ticket, the cost of a package, and how many are in the package.

Will raffle tickets be sold? Will raffle tickets be sold? These will be added for online presale. Yes No

Cost of One Raffle Ticket Single ticket cost (ie:$10 for one)

Package of Raffle Ticket Cost Package Cost (ie:$40 for five)

Package of raffle ticket quantity How many raffle tickets are in a package?

Do you have another Raffle Ticket Package? Do you have another Raffle Ticket Package? These will be added for online presale. Yes No

Package 2 of Raffle Ticket Cost Package Cost (ie:$40 for five)

Package 2 of raffle ticket quantity How many raffle tickets are in a package?

PART EIGHT:

If you have add-on swag such as t-shirts, wine glasses, beer mugs, etc.

Are you selling Swag or Additional Items at the Event? Are you selling Swag or Additional Items at the Event? These will be added for online presale. Yes No

Describe what you are selling: Size, cost, quantity, etc. Describe event in full detail with all the specifics (who, what, when, where, why). Only enter fully edited, proofed content in its final format here. It will be copied and pasted and seen by the public.

PART NINE:

This is your event advertisement area. Let people know why they can't miss it. Tell your event story.

Enter everything people need to know about your event. Be specific in the description, be sure to include:

who
what
when
where
why
tell them about any great prizes in the raffle
Silent, live, and/or dessert auctions
live music, dancing, Name of Band, link to band website or Social Media
Ask for businesses to donate prizes, etc.

Even though it is redundant, include:

venue
start date/time
end date/time
ticket and sponsorship costs
raffle ticket costs and they are on presale
event contact name and how to reach them.

IMPORTANT! This information will be posted exactly as you submit it. Be sure to check spelling and grammar.

Event Description Describe event in full detail with all the specifics (who, what, when, where, why). Only enter fully edited, proofed content in its final format here. It will be copied and pasted and seen by the public.

PART TEN:

Upload your graphics here. Allowed file types are:

PNG
JPEG / JPG
PDF
TIFF

Do you have approved and final event graphics? Do you have approved and final event graphics? If you do, you will be prompted to upload them at this time. Yes No

Upload Approved and Final Event Graphic Here Upload up to 4 graphics here following guidelines above. File InputNo Files ChosenAccepted file types: jpg, jpeg, jpe, png, tiff, tif, mka. Max. file size: 195 MB

Upload Logos or other Graphics you'd like included here Upload up to 4 graphics here following guidelines above. File InputNo Files ChosenAccepted file types: jpg, jpeg, jpe, png, tiff, tif, mka. Max. file size: 195 MB

IF you have a silent aution or other item not covered in this form, please call Michelle at 707-410-6670 upon submittal. We will need to set up a meeting to set up correctly online.

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